VENDOR APPLICATION and Information
Vendor Set up begins Thursday at 12:00 noon and must be completed no later than Friday at 10:00 AM You will be assigned a vendor space as soon as you arrive and we will do all we can to help you get in place.
Vendor Area Space -
10' Wide X 12' Deep - $200.00 per space
for all 3 days at the at the Southwest Washington Fair and Expo! This is one of
the best deals you will find at an event of this size. We get lots of
foot traffic from the bikers, tourists and people coming to see all the motorcycles. Last year (2015) our foot traffic
was estimated at well over 5,000
After you fill out the vendor application I will prepare your contract and send it to you through the mail/email. We understand that you are all small business owners and we want to help you to succeed but we cannot allow you to misrepresent yourselves or your products to us or to the public, so please make sure that you tell us exactly what you are bringing to this event in your booth. Deadline for Vendor Registration (signed contract, business license and check etc) is July 7, 2016 , after that date the reserved vendor space will be given to another vendor.
VENDOR REGISTRATION WILL
ONLY OCCUR AFTER WE HAVE RECEIVED YOUR COMPLETE VENDOR PACKAGE, - Payment in
full, a copy of your Business License from the WA
Department of Revenue. Food vendors will have to send us a copy of
their food permit from Lewis County and your insurance policy. If you
are an out of state business or traveling vendor you will have to have a
temporary or seasonal Permit you will find complete information at this
We will reply when your check has cleared and let you know you have been confirmed as a vendor and your vendor space number. We reserve the right to turn down vendors if we already have too many in that area, such as food vendors, leather vendors etc.
Warning: You may not use the names Sun and Surf / Sun and Surf Run / Sun and Surf Motorcycle Run/ Sun and Surf Motorcycle Event/ Sun and Surf Event / (in any form) or our logo on any of your printed items of clothing such as T-shirts, jackets and vests, patches, rockers, key chains, posters, pins, etc., without written permission. If you do so you will be in violation of copyright and trademark laws, will be asked to leave, your items will be confiscated and no restitution of your vendor fee.
You may begin setting up Friday Morning, July 29 and you must complete set up by Friday Noon or your merchandise will have to be hand trucked in, vehicles will not be permitted after that time.